General Job Requirements:
The Preservation Society of Newport County seeks a full-time Special Events Administrative Assistant for 40 hours per week. Special events may require work on evenings, weekends and/or holidays. The Special Events Administrative Assistant provides administrative and clerical support to the ongoing operations of the Special Events Department. Excellent customer service via telephone communication. Prepare client correspondence, filing, scanning, copying and faxing. Schedule meetings and appointments. Process and maintain tracking system for Accounts Payable invoices. Compile monthly list of needs for police, fire, tour guides, ladies room/coat check staff, etc. Receive and process ticket requests for Special Event functions and maintains this information in a database. Assist with a variety of administrative tasks for Preservation Society events, such as The Newport Flower Show, Wine & Food Festival, Annual Dinner Dance, etc. Assist on-site at Preservation Society events for items such as ticket collection, table assignments, volunteer supervision.
Education Requirements:
The desirable candidate will possess the following qualifications: High School Diploma or equivalent. Minimum one year of documented office / clerical experience. Basic experience with MS-Windows, Microsoft Office & Microsoft Outlook. Basic experience with spreadsheet and database computer programs. Excellent written, verbal communication and organizational skills. Ability to compose formal and informal communications to all levels of the organization. Ability to multi-task and establish priorities. Energetic team-player with excellent interpersonal, customer service and telephone skills.
Benefits:
Health Care, Dental Care Vision Plan, 403(b) Retirement Savings Holiday pay, Vacation time pay and Personal time. PSNC Family Membership, Corporate Membership with Newport YMCA, Reciprocity discounts with local cultural institutions, local discounts through the Newport Chamber of Commerce,
To Apply:
Email to: lmurphy@newportmansions.org
Apply online at: https://recruiting.paylocity.com/Recruiting/Jobs/Details/2227331
By mail or in person at: lmurphy@newportmansions.org